Privacy Policy
Effective Date: January 1, 2026
Southwest Montana REALTORS® (“we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you visit www.swmtrealtors.com (the “Website”).
By using the Website, you consent to the data practices described in this Privacy Policy. If you do not agree, please do not use the Website.
1. Information We Collect
We may collect information about you in the following ways:
a. Information You Voluntarily Provide
You may provide personal information when you:
- Complete forms or submit inquiries
- Register for events, education, or programs
- Subscribe to communications or newsletters
- Contact us directly
This information may include your name, email address, phone number, mailing address, brokerage or company name, license number (if applicable), and other information you choose to provide.
b. Automatically Collected Information
When you visit our Website, we may automatically collect certain information, including:
- Internet Protocol (IP) address
- Browser type and operating system
- Pages viewed and time spent on the Website
- Referring website addresses
This information is used for website functionality, security, and analytics.
c. Cookies and Tracking Technologies
We may use cookies and similar technologies to improve user experience, analyze Website traffic, and understand how visitors use our Website. You may disable cookies through your browser settings; however, some features of the Website may not function properly.
2. How We Use Your Information
We may use the information we collect to:
- Provide Association services and administer membership-related activities
- Register you for events, education, and programs
- Communicate with you regarding Association news, events, and updates
- Respond to inquiries and requests
- Improve our Website, services, and user experience
- Maintain Website security and prevent unauthorized access
- Comply with legal, regulatory, or organizational requirements
3. How We Share Your Information
We do not sell or rent your personal information. We may share information only in the following circumstances:
- Service Providers: With trusted third-party vendors who perform services on our behalf (such as website hosting, event registration platforms, email services, and payment processors). These providers are authorized to use your information only as necessary to provide services to us and are required to safeguard it.
- Affiliated Organizations: With REALTOR®-affiliated entities or governing bodies as necessary to administer membership, education, professional standards, or compliance requirements.
- Legal Obligations: When required by law, court order, or governmental request, or to protect the rights, property, or safety of the Association, our members, or others.
- Business Transitions: In the event of a merger, reorganization, or dissolution, information may be transferred as part of that process.
4. Payment Information
If you register for events or services that require payment, your payment information is processed securely by third-party payment processors. Southwest Montana REALTORS® does not store full credit card numbers or sensitive payment data.
5. Data Retention
We retain personal information only as long as necessary to fulfill the purposes outlined in this Policy, comply with legal obligations, resolve disputes, and enforce our agreements.
6. Your Choices and Rights
You may:
- Opt out of receiving non-essential communications by following unsubscribe instructions or contacting us directly.
- Request access to, correction of, or deletion of your personal information, subject to applicable laws and Association record-retention requirements.
To exercise these rights, contact us using the information below.
7. Third-Party Websites
Our Website may contain links to external websites operated by third parties. We are not responsible for the content or privacy practices of those websites. We encourage you to review their privacy policies before providing any information.
8. Children’s Privacy
This Website is not intended for children under the age of 13. We do not knowingly collect personal information from children. If you believe a child has provided personal information through the Website, please contact us so we can promptly remove it.
9. Data Security
We use reasonable administrative, technical, and physical safeguards to protect your personal information. While we strive to protect your data, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised “Effective Date.” Your continued use of the Website after changes are posted constitutes acceptance of the updated Policy.
11. Contact Information
If you have questions about this Privacy Policy or our data practices, please contact:
Southwest Montana REALTORS®
4020 Valley Commons Dr, Unit 1
Bozeman, MT 59718
(406) 585-0033